Product capabilities
Every entry, bill and balance in one clear workflow.
MilkEntry is purpose-built dairy management software for the operations that happen every day: collecting milk, selling milk, calculating rates, managing customer accounts, issuing bills and tracking finances.
Built around dairy work
Tools that remove the repeat work.
Simple enough for the counter. Structured enough for the business decisions behind it.
Live Operations
Start with a real-time overview of the dairy day.
Check morning and evening shift collections, total milk sales, cash flow, and quick-action shortcuts from a single high-visibility dashboard.
- Live litre counters for morning and evening collection shifts.
- Instant revenue, expense and daily milk stock summaries.
- Fast access shortcuts to new entries, rate charts and member ledgers.
Milk Purchase & Collection
Fast collection entries built for busy counters.
Record milk intake from farmers and sellers in seconds with automated fat, SNF, CLR, and rate calculations that eliminate manual math errors.
- Instant rate calculation based on dynamic Fat and SNF parameters.
- Quick member search by code, name, or phone number.
- Instant receipt printing and automatic SMS/WhatsApp dispatch.
Milk Sales & Distribution
Track retail sales, buyers, and outgoing dispatches.
Record counter sales, hotel orders, and wholesale milk dispatches with flexible fixed or formula pricing per buyer.
- Support for cash counter sales and registered buyer accounts.
- Custom price-per-litre overrides for bulk or contract buyers.
- Automatic stock reconciliation comparing collected vs sold milk.
Customer Management & Ledgers
A clean customer ledger that keeps everyone aligned.
Manage farmer profiles, buyer details, payment terms, and running balance ledgers in one organized system.
- Unified directory for farmers (sellers) and buyers.
- Live ledger balances with clear breakdown of receivable vs payable amounts.
- Bank account details and contact information readily accessible.
Billing Sessions & Invoices
Generate accurate milk bills with automated calculations.
Run 10-day, 15-day, or monthly billing sessions. Calculate gross amounts, feed deductions, previous balances, and net payouts with complete accuracy.
- Customizable billing cycle periods matching your dairy routines.
- Automated deductions for cattle feed, advances, and medical expenses.
- One-click batch invoice printing and digital WhatsApp delivery.
Transactions & Cash Flow
Complete financial visibility into every rupee.
Record cash advances, loan recoveries, bank transfers, and customer payments with date-stamped audit trails.
- Track payment receipts from buyers and bill payouts to farmers.
- Manage farmer advance balances and scheduled recovery deductions.
- Filter by payment method: Cash, UPI, Bank Transfer, or Adjustment.
Rate Charts & Pricing Rules
Customizable rate charts for cow, buffalo, and mixed milk.
Set up complex 2D Fat/SNF grid matrices, TS (Total Solids) pricing, or standard fixed rates with ease.
- Separate formulas and tables for Cow milk, Buffalo milk, and Mixed milk.
- Import and export rate charts in Excel/CSV formats.
- Effective date ranges for seasonal rate revisions without losing history.
Reports, Analytics & Printing
Turn daily operations into clear insights and records.
Generate collection summaries, shift reports, farmer ledgers, and profit & loss analysis ready for export and printing.
- Daily shift-wise collection, sale, and rate trend reports.
- Member-wise performance, quantity histories, and quality tracking.
- Thermal and standard A4 printing support for slips, bills, and ledgers.